Choosing the right wedding vendors is one of the most crucial and time-consuming tasks for any couple planning their special day. With so many options available in almost every category, it can be overwhelming to decide who to hire and who to avoid.
In this blog, we’ll provide you with some handy tips and advice based on our experience in the wedding industry.
Tip 1: Work out what you actually need for your wedding (and get quotes)
In the beginning, you’ll have lots of ideas on what you might like to have for your wedding. Some of those ideas will become absolute musts, others ‘might-be-nice-to-haves’, and some ‘well, actually, that might not be practical’. The only way to gain clarity on what’s best for you is to start making a list and exploring aspects such as vendor options, costs, and logistics. That starts with getting quotes.
For example, photography is likely a top priority; look for wedding photographers who specialise in a style that resonates with you. As you make a note of each vendor, also record their package offers and pricing. Then, to refine your list, ask for quotes.
Tip 2: Define your budget before you decide on the right wedding vendor
Once you have your quotes, it’s essential to define your budget before finalising your wedding plan. Knowing how much you can spend will ultimately help you refine your options and focus on vendors that fit within your budget.
The best place to start with your budget is to look at your ‘must-haves’ and ‘would-be-nice-to-haves’ lists and vendor quotes and work out what your spending may look like.
However, be mindful. If you overspend on photography, you may need to cut back elsewhere; this is why understanding your overall budget is so vital.
Tip 3: Always look for reviews before you approach a vendor for services
Once you have a clear idea of your budget and priorities, it’s time to start relooking at potential vendors. Make a rough list of who you’d like to work with, then look for:
- Online reviews
- Referrals from friends or family members who have recently gotten married
- Search social media to see what other couples have said about their experiences with specific vendors
- Read vendor websites and look at their portfolios
- Revisit their quote
Only once you feel satisfied should you reach out to a potential vendor.
Tip 4: Check you are confident in a vendor’s communication
One of the key aspects of working well with a vendor during your planning process and the wedding itself is choosing someone who communicates well.
Go through your refined list of vendors and schedule consultations or meetings with them to get a sense of their personalities, work ethic, and communication style.
When meeting with potential vendors, pay attention to how they respond to your questions and concerns. Do they listen actively and make you feel heard? Are they willing to work with you to create a customised package that meets your needs?
Only vendors who are professional, punctual, and responsive should remain on your final list.
Tip 5: Review your contracts thoroughly
When you are presented with any vendor contract, ensure you understand exactly which services are included and which aren’t. Also, check the payment terms and the cancellation policy.
And ask questions if you’re unsure about anything. Never be afraid to question things (or even stop the signing process) if something doesn’t feel right.
Choosing the right wedding vendors
Ultimately, choosing the right wedding vendors for your big day is about finding a mix of contractors and businesses that share your vision and values. They should also understand your needs and preferences and want to work tirelessly to ensure your wedding is everything you’ve dreamed of.
By doing your research, asking the right questions, and prioritising your must-haves, you’ll be well on your way to creating a vendor team that will help make your wedding unforgettable.
We’ve recently published a guide to creating a wedding itinerary. If you need help, please check it out.
Laguna Catering is an experienced Asian wedding caterers in London who can provide you with a range of luxury wedding venues across the country. Contact our team today to start planning your big day.